Learn English with English, baby!

Join for FREE!

Social_nav_masthead_logged_in

English Forums

Use our English forums to learn English. The message boards are great for English questions and English answers. The more you contribute, the more all members can practice English!

:  

English Talk

Lesson no.2 Parts of Formal Letters

salman366

salman366

Pakistan

Parts of Formal letters:

There are the following parts of formal letters which are:

 

o Sender’s Address:

This part of the letter contains the name and address of the firm sending the letter.  It contains the address of the person, who writes letter with his company name. It may also contain telephone and telex number if ay. For example:

 Chawla Traders
 M.A Jinnah Road,
        Pakistan.

 


o Date:

This part states the date of the letter. The date is typed two lines below the lasat line of the heading. The date may be written flush with the left margin, centered, or typed at the right margin.

 11th February, 2008
 February 11th 2008

 


o Inside Address (Receiver Address):

The insides address mentions the name and address of the person the letter is being sent to. It also states title, department and the name of the company. The inside address is flush with left margin. For example:

 Mr. Muhammad Younus, President
 Kashif textile Mills Limited
 Jinnah Road
 Pakistan

 

o Subject:

This part contains the main idea of letter. This part of the letter is facilitates the reader to immediately know the topic of the letter.

 


o Salutation:

It is the important part of the letter. It is words of greetings. Following salutations may be used:

 Respected Sir
 Respected Madam
 Messrs

 


o Body of the Letter:

This part contains the complete message of letter. It is the main part of the letter in which the message is delivered. It is a core part without which letter has no meaning. The text must be complete, to the point, and clearly meaningful. It contains three paragraphs.

 Paragraph 1: Introduction
 Paragraph 2: Description
 Paragraph 3: Conclusion

 

 

o Complementary Close:

It is placed on the second line below the last line of the text. The closing should coincide with the level of formality in the salutation. In business letters we may use the following complementary closes.


 Yours truly,
 Sincerely,
 Best regards,

 

 

o Signature:

This part contains the name and post of the sender. This part of letter is flush with left margin. For example

 S.A. Salman
 Manager

 

01:31 PM Nov 19 2008 |