Parts of Formal letters: There are the following parts of formal letters which are: o Sender’s Address: This part of the letter contains the name and address of the firm sending the letter. It contains the address of the person, who writes letter with his company name. It may also contain telephone and telex number if ay. For example: Chawla Traders M.A Jinnah Road, Pakistan. o Date:
This part states the date of the letter. The date is typed two lines below the lasat line of the heading. The date may be written flush with the left margin, centered, or typed at the right margin. 11th February, 2008 February 11th 2008 o Inside Address (Receiver Address):
The insides address mentions the name and address of the person the letter is being sent to. It also states title, department and the name of the company. The inside address is flush with left margin. For example: Mr. Muhammad Younus, President Kashif textile Mills Limited Jinnah Road Pakistan o Subject: This part contains the main idea of letter. This part of the letter is facilitates the reader to immediately know the topic of the letter. o Salutation:
It is the important part of the letter. It is words of greetings. Following salutations may be used: Respected Sir Respected Madam Messrs o Body of the Letter:
This part contains the complete message of letter. It is the main part of the letter in which the message is delivered. It is a core part without which letter has no meaning. The text must be complete, to the point, and clearly meaningful. It contains three paragraphs. Paragraph 1: Introduction Paragraph 2: Description Paragraph 3: Conclusion o Complementary Close: It is placed on the second line below the last line of the text. The closing should coincide with the level of formality in the salutation. In business letters we may use the following complementary closes. Yours truly, Sincerely, Best regards,
o Signature: This part contains the name and post of the sender. This part of letter is flush with left margin. For example S.A. Salman Manager
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