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Lesson no.3 Formats of Formal Letters

salman366

salman366

Pakistan

Format of letter:

Format is a way or technique to write a letter. There are the following ways:
1. Full Block Format
2. Semi Block Format
3. Semi Block with Paragraph Indentation

1. Full Block Format:

In this format date, inside address, salutation, paragraphs, and complementary close begin flush with the left margin. In other words no lines will have any indentation. The heading (name and address of the company sending the letter) may be centered or flush with the left margin.

Sketch:

M/s Imran Sports
Saddar,
Karachi.

13th February, 2008

M/s Sheikh & Brothers,
Hyderi,
Karachi,

Respected Sir,

Paragraph 1 ………………………………………………………..
……………………………………………………………………..

Paragraph 2 ………………………………………………………..
……………………………………………………………………..
……………………………………………………………………..

Paragraph 3 ………………………………………………………..
……………………………………………………………………..

Yours truly,
Post

 

 

2. Semi Block Format:

In this format, every line begins with left margin besides sender address, date, complementary close, and signature. Paragraphs begin at the left margin without any indentation.

Sketch:

                                       M/s Imran Sports
                                       Saddar,
                                       Karachi.

13th February, 2008

M/s Sheikh & Brothers,
Hyderi,
Karachi,

Respected Sir,

Paragraph 1 ………………………………………………………..
……………………………………………………………………..

Paragraph 2 ………………………………………………………..
……………………………………………………………………..
……………………………………………………………………..

Paragraph 3 ………………………………………………………..
……………………………………………………………………..

Yours truly,
Post

 

3. Semi Block with Paragraph Indentation:

In this format every thing is same as semi block style but the difference is that in this format paragraphs are indented.

Sketch:

                                M/s Imran Sports
                                Saddar,
                                Karachi.

                                13th February, 2008

M/s Sheikh & Brothers,
Hyderi,
Karachi,

Respected Sir,

       Paragraph 1 ……….………………………………………..
……………………………………………………………………..

       Paragraph 2 ……….………………………………………..
……………………………………………………………………..
……………………………………………………………………..

       Paragraph 3 ……….………………………………………..
……………………………………………………………………..

                                             Yours truly,
                                             Post

01:34 PM Nov 19 2008 |